Business automation for New Zealand businesses, with artificial intelligence (AI) on the steps that need judgement. We automate the repetitive tasks that eat your week, from manual data entry to chasing late payments, so your team's hours go to clients.
The Impact
10 hours a week of receptionist time back at a Christchurch dental practice.Less time on confirmation calls, more time with patients.
A small business has no spare person for admin. Automation takes the manual work that keeps your team from billable hours, which lifts productivity without adding staff.
A team of five handles the workload of a bigger one. Software takes the high-volume, rules-based jobs, and your people do the work they were hired for.
Invoices go out on time and follow-ups happen automatically, even when a customer message lands at 2am on a Sunday.
Copy-pasting between Xero and your booking system, chasing late payments by hand, typing the same email for the tenth time today. Every one of those business tasks can run without a person touching it.
We look at how your organisation runs today and find the bottleneck first, then build around the processes and tools you already have.
Xero was built in New Zealand. We automate the steps Xero leaves to a person: bills in new layouts, chasing beyond the standard reminders, and syncing Xero with your CRM and booking system.
We connect the tools you already use, so a finished job sends its invoice and a web form triggers the follow-up, with no manual process in between.
Receipts, contracts and forms arrive as PDFs and photos. An AI tool reads each document, pulls out the fields you need and enters them in the right system.
The Privacy Act 2020, IRD requirements and your industry's rules all need records. We build audit trails, data retention rules and reporting workflows into daily operations, so deadlines stop being a scramble.
Plenty of the businesses we talk to own a customer relationship management system they barely use. We set it up properly, connect it to your other tools and automate the follow-ups that turn leads into paying clients.
Hiring in a small market is hard enough. We automate contract generation, payroll setup and first-week checklists, so each new starter is ready on day one.
Start with one process, the one costing you the most time, prove the return, then expand a step at a time.
We look at how your business operations run day to day: where people do the same thing twice and what falls through the cracks. That's where we start.
You already run on Xero, Google Workspace, Zoho or similar. We connect them through their APIs, so your existing systems stay. Off-the-shelf connectors handle simple links, and an AI workflow takes the steps that need reading or judgement.
We run the automation alongside your normal process first, and your team sees it working with real data before we switch anything over.
We measure the hours saved and the errors eliminated. Once you see the results from the first automation, we move to the next one.
We use AI where it saves real hours and plain rules everywhere else, explained in plain English and built to the size of the job.
Hiring is expensive and slow. Automation is how you improve efficiency without adding labour costs: your current team handles more work without burning out.
A Hamilton electrician saves 8 hours a week on phone tag and end-of-day quote writing. Automated call handling and SMS quotes took that work off him.
Wrong amounts, missed GST categorisation and data in the wrong field all cost you money and credibility. Automation removes those mistakes.
Taking on more clients shouldn't mean everything breaks. Automated processes handle the increased volume while your team stays the same size.
When follow-ups happen on time, bills go out the day a job ends and nothing falls through the cracks, your clients notice.
Automated dashboards show you pipeline, revenue, and task completion in real time, so you stop chasing your team for status updates.
These are the tasks owners tell us they wish they'd automated sooner. Start with one, then keep going.
Bank feeds matched, receipts categorised, and invoices reconciled without your bookkeeper spending half a day on it. Xero does more when automation fills the gaps.
Overdue invoices get a polite nudge on day 7, a firmer one on day 14, and an escalation on day 30, all sent automatically. You get paid faster without the awkward conversations.
A new enquiry comes in from your website or a Trade Me enquiry email. Within minutes, they get a personalised response, your records are updated and your team knows about it, well before the lead goes cold.
One form sets up each new starter: contract generated, KiwiSaver enrolled, payroll set up and first-week checklist sent. Nobody has to chase five different people to onboard one person.
Clients book directly, the booking syncs with your calendar, and they get an SMS confirmation and a reminder. Phone tag and double-bookings disappear, along with the admin time they used to cost.
GST categorisation happens as transactions come in. When filing time arrives, the data is already clean and sorted. Your accountant starts from sorted figures.
Revenue, pipeline and task completion reports build themselves and land in your inbox every Monday morning, so nobody has to ask "can you pull those numbers for me?"
Receipts and contracts are scanned, the data extracted and each file stored where it belongs. Your team stops being a human filing system.
The first two figures come from our NZ case studies. Results vary, and we scope yours around your own volumes.
We build automation for professional services, healthcare, trades, hospitality and retail businesses, shaped to how each industry runs in New Zealand.
Everything you need to know about our services, implementation, and results.
The most common ones: Xero reconciliation and payment chasing, lead follow-ups from your website or Trade Me enquiry emails, appointment booking and calendar sync, employee onboarding paperwork, GST-ready figures for your accountant, and weekly performance reports. If your team does it the same way every time, it's a candidate.
Traditional automation follows fixed rules and files a paid bill the same way every time. AI can help where the input varies, such as a supplier bill in a new layout or an email that doesn't match a template. The AI system reads it, pulls out what matters and passes it on, and anything unusual goes to a person. Intelligent automation is the name for that mix.
Yes, Xero is at the centre of most businesses we work with. We automate the steps Xero leaves to a person: bills in new layouts, chasing beyond the standard reminders, and syncing Xero with your CRM and booking system.
Most systems go live 2–4 weeks after the build starts, with simple setups like automated payment reminders or lead follow-ups at the short end of that range. The time savings start the day it goes live.
Yes. We build every system to the Privacy Act 2020 and keep audit trails. Your data stays under your control, and we never use it for anything except running your system. Client data is hosted on servers in Australia, and for businesses handling sensitive customer information we build privacy safeguards into the automation itself.
No. We work with whatever you've got: Xero, Google Workspace, Zoho, MYOB, Outlook, Calendly. We connect your existing tools and take over the manual steps between them, so nothing gets migrated and nobody has to learn new software.
No. The automated workflow runs in the background while your team keeps using the software it knows. We show your staff how to check what it did, and we change the rules for you as your business needs shift.
Price depends on how many systems the work connects and whether it needs AI to read documents. The free consultation shows where automation fits. The AI Audit then sets the scope and quote, and estimates your payback, before any build starts.
Book a free 60-minute consultation. We'll look at how your business runs, find the process costing you the most time, and show you what automation looks like for your business, with no obligation.